The Greater Miami Convention & Visitors Bureau (GMCVB) is the "Official Sales & Marketing Organization of Greater Miami and the Beaches." Our business is about selling Greater Miami and the Beaches as a premier convention and leisure travel destination.
We are currently seeking a dynamic individual to provide administrative support to multiple sales managers and facilitate the operations of the GMCVB's Convention Sales Department.
Success in this position requires:
Superior organizational skills
Ability to type 60 wpm
Detail-oriented work habits and proof-reading skills
Proficiency with word processing, spreadsheet and database programs in a Windows environment
Excellent written and verbal communication skills
applicants will be tested for proficiency in MS Word, Excel, Spelling and Grammar
Major Areas of Accountability
Prepare, organize, and provide word processing services including but not limited to general correspondence, proposals, and various departmental reports to efficiently facilitate office operations
Data entry to generate sales leads from sales managers to ensure that members have current information for generating business
Process check requests, gift and service orders for upcoming meetings, conferences, trade shows, trips ensuring that payment is received, if necessary, and brochures are delivered as required
Maintain tentative account files for sales managers to provide a monthly count of correspondence generated and ensure copies of correspondence are available as needed
Prepare various reports (e.g. expense reports, outstanding tentative report) in a timely and efficient manner
Provide general assistance to the sales manager in preparing site inspections, sales trips and trade shows, etc. to ensure effective administrative support
Provide back-up to other assistants as required due to work load, vacation, etc. to ensure that the work is completed on time
Handle and respond to GMCVB hotel partners, as requested
Learn to operate main switchboard, and relieve receptionist, as required
Additional responsibilities or special projects, as assigned
Education / Experience
One year certificate from college or technical school
One to three years related experience, or equivalent combination of education and experience
Hospitality industry experience strongly preferred
We offer an excellent compensation and benefits package. For consideration, please send resume and salary requirements by February 29, 2016.
Via email to:
Include "Administrative Assistant, Convention Sales" in the subject line of your email.
Via fax to:
Include "Administrative Assistant, Convention Sales" on the cover sheet of your fax.
Via mail to:
Greater Miami Convention & Visitors Bureau
701 Brickell Avenue, Suite 2700
Miami, FL 33131
No phone calls please. Equal Opportunity Employer