Event Set Up Supervisor - Miami Beach Convention Center

Event Set-Up Supervisor

Location: Miami Beach Convention Center (MBCC)
Hourly Rate: $21.15
Application Deadline: October 31, 2025

Position Summary

The Event Set-Up Supervisor is responsible for overseeing the preparation, installation, and breakdown of all furniture and equipment required for event spaces at the MBCC. This includes meeting rooms, ballrooms, exhibit halls, pre-function areas, and exterior spaces.

Reporting to the Housekeeping Manager and Event Managers, this hands-on leadership role ensures that room sets meet client specifications, safety standards, and visual presentation expectations consistent with both convention center and hotel-style operations.

Key Responsibilities

• Supervise, train, and direct staff and temporary labor for event setups and breakdowns.
• Review and interpret Banquet Event Orders (BEOs), resumes, and diagrams to ensure accurate room sets.
• Conduct pre-shift huddles and daily briefings to align staff on event timelines and safety.
• Ensure all setups include required furniture, staging, signage, and specialty equipment.
• Inspect event spaces for accuracy, cleanliness, and readiness.
• Lead turnovers between events efficiently and professionally.
• Collaborate with Event Managers, Banquets, and AV teams to resolve setup issues.
• Maintain organized back-of-house storage areas and track inventory.
• Prepare billable documentation for labor, rentals, and event-specific requests.
• Assist physically with setups during peak periods and train new staff on standards and safety.

Supervisory Responsibilities

Directly supervise full-time, part-time, and temporary employees. Partner with HR, Housekeeping, and Event Services leadership for hiring, training, evaluations, and corrective action. Mentor senior crew leads to support leadership growth and succession planning.

Qualifications

• High school diploma or equivalent required; Associate degree or hospitality coursework preferred.
• 2–3 years of supervisory experience in event setups within a convention center, hotel, or public venue.
• Familiarity with BEOs, diagrams, and tools like Social Tables or AutoCAD.
• Experience managing high-volume turnovers preferred.
• Excellent organizational, time management, and communication skills.
• Bilingual (English/Spanish) preferred.
• Ability to lift up to 50 lbs, maneuver equipment, and work at heights.
• Valid driver’s license required.
• OSHA, Forklift, or CMRS certifications preferred.

Benefits

• Health, Dental & Vision Insurance
• 401(k) Savings Plan with matching
• Paid Time Off (vacation days, sick days, and 11 holidays)

About the MBCC

The Miami Beach Convention Center is a LEED Silver-certified, world-class venue with 500,000 sq. ft. of exhibition space, a Grand Ballroom, junior ballrooms, 84 breakout rooms, and outdoor event areas. Located near South Beach and cultural landmarks, MBCC completed a $640 million renovation and will welcome the connected Grand Hyatt Miami Beach in 2027.