Black Archives History & Research Foundation of South Florida, Inc

Receptionist/Office Assistant

Black Archives History & Research Foundation of South Florida, Inc.
Job Category:
Administrative
Job Type:
Full Time
Experience level:
Entry Level
Remote:
Not Remote-Eligible

Full-time · $13 - $17 / hour 819 NW 2nd Ave, Miami, FL 33136 Posted 6 weeks ago Job Description This position is responsible to the Executive Director. The Office Support Assistant must possess good verbal, communication, and writing skills. He/She must be able to assistant with office operations of The Black Archives. He/She will implement the objectives set by the Executive Director to ensure the office overall effectiveness. The main objective of the position is to provide administrative support in an office environment. The assistant is also expected to fulfill the following requirements: 1. Responsible for ensuring that the reception desk has appropriate coverage at all times. 2. Organizing, inventorying and monitoring the levels of stationery and supplies for all departments. 3. Type and word-process various documents and electronic information. 4. Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups. 5. Arrange and participate in meetings, conferences, and project team activities. 6. Adhere to stated policies and procedures relating to health and safety, and quality management. 7. Responsible to the Executive Director to provide assistance in the grant process and other job related activities as assigned by the executive director. 8. Answering calls politely, quickly and efficiently and directing phone calls. 9. First point of contact. Meet and greet the business’s clients and staff. 10. Keeping the reception areas clean and tidy at all times. 11. Making phone calls. 12. Taking and distributing messages. 13. Handling inquiries and incoming work requests. 14. Reviewing files and records to answer requests for information. 15. Checking and distributing documents and correspondences. 16. Receiving, logging, sorting and distributing incoming and outgoing mail daily. 17. Maintaining filing systems. 18. Compiling records of office activities. 19. Photocopying, scanning and faxing. 20. Sending emails. 21. Typing documents. 22. Data entry. 23. Organizing meetings and appointments. 24. Booking meeting rooms and maintaining the meeting room diary. 25. Assisting office with travel arrangements and hotel bookings as assigned. 26. Ordering of items needed for meetings and daily office activities. 27. Maintenance of membership, donor, and client database. 28. Assist with the organizations quarterly newsletter. 29. Generally providing administrative support to all departments as and when required. 30. Reporting to the Executive Director on any issues relating to office management.

How to apply:

Send resume: tbarber@bahlt.org Apply in person: Black Archives Historic Lyric Theater 819 NW 2nd Avenue, Miami, FL 33136 786-708-4610 EEOE

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